Letterhead + Calendly

Connect Calendly to Letterhead via Zapier. Everyone who books time with you can join your newsletter automatically.

Better with Calendly

The people who book calls are your warmest audience.

They already wanted a meeting. Calendly books it; Letterhead keeps the conversation going between calls.

Warm by definition

Invitees opted into a conversation — the newsletter continues it.

Zero extra steps

No follow-up ask, no signup form — booking is the signup.

Stay top of mind

Prospects and contacts hear from you between meetings, automatically.

Set it up with Zapier

Live in minutes. No engineer required.

Letterhead is on Zapier, so connecting Calendly is a standard Zap and follow the prompts. Prefer no middleman? Letterhead’s API and MCP server connect directly.

1. Connect both apps

In Zapier, connect your Calendly and Letterhead accounts. No code — a couple of minutes, once.

2. Pick the trigger

Choose Calendly’s “Invitee Created” trigger on the event types you want feeding your list.

3. Point it at Letterhead

Add Letterhead’s contact action. New bookings become subscribers — honor your consent rules on which event types qualify.

How they work together

Calendly and Letterhead, each doing what it does best.

Keep Calendly where it’s strong. Zapier carries the data over, and Letterhead runs the newsletter on top — no code, no rip-and-replace.

What Calendly handles

• Scheduling links and booking pages.
• Availability, routing, and reminders.
• Meeting workflows and follow-ups.
• Calendar integrations.

What Letterhead adds

• New invitees added to your audience automatically.
• A newsletter that nurtures every contact you meet.
• Segments by event type or meeting purpose.
• Engagement signal on who's still listening.

FAQ

How do I connect Calendly to Letterhead?

Through Zapier. Connect both accounts, pick your Calendly trigger, and add Letterhead as the action — the Calendly + Letterhead page on Zapier walks you through it. Most teams are live in under ten minutes.

What does the Calendly + Letterhead Zap actually do?

Choose Calendly’s “Invitee Created” trigger on the event types you want feeding your list. Add Letterhead’s contact action. New bookings become subscribers — honor your consent rules on which event types qualify. From then on it runs automatically, every time.

Is there a native Calendly integration?

The Calendly connection runs through Zapier today. For a direct connection, Letterhead’s API and MCP server are available — and we build custom integrations, usually in days.

Do I need a developer to set this up?

No. The Zap is point-and-click in Zapier’s editor. If you can fill out a form, you can connect Calendly to Letterhead.

What if we’re consolidating tools or moving off Calendly?

Letterhead works either way — keep Calendly running alongside your newsletter, or book a test drive and bring your stack; we’ll map what a consolidated setup would look like.

What customers say

Letterhead has been an invaluable resource for us. Not only did it meet our budget needs, but it also enabled us to create personalized, creative newsletters that made our brand stand out. Their flexible platform allowed us to grow and adapt as our subscriber list and needs changed.
Jessica Ford Director, Startup Digest, Techstars

It’s made newsletter advertising cleaner, more consistent, and far less time-consuming. Thanks to Letterhead, our newsletters have become the cornerstone of our strategy.
Danielle Hastings VP of Operations

We at the Patch local news network have worked with Letterhead to create a critical monetization engine. They’ve been the best kind of partner — striving to understand our needs, quick to respond, and building for the future. Couldn’t have done it without them!
Simone Wilson Senior Manager, Patch.com

Turn meetings into subscribers.

Open the Zapier setup and connect Calendly to Letterhead — or book a test drive (yes, it runs on a scheduler too).